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K-12 SWP Capital Outlay Request

Central Valley Mother Lode Regional Consortium

Submitting a Capital Outlay Request

Capital Outlay Request: PER RFA: For the purposes of the K-12 SWP, equipment includes low value assets of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost that equals or exceeds the lesser of the capitalization level established by the institution for financial statement purpose. Equipment with a value higher $5,000 must obtain prior approval before purchase from the Regional Consortia. Any equipment requested within the K12 SWP grant will be closely scrutinized to determine purchases meet the intent of the funding and show long-term sustainability.

CVML Process:

• LEAs that have a Capital Outlay Request must complete the Google Capital Outlay Form or a fillable PDF form.
• The form will help verify if the requested amount is already in the plan and budgeted. IF NOT, a Budget Revision form is needed.

• We have moved to using the google form online: Google Capital Outlay Form.
• Process of online capital outlay:
  • LEA completes online form
  • Form will follow logic based on response:
    • Is the amount for capital outlay match your plan –
      • NO > Budget Request form needed and the LEA will have to adjust their OWN NOVA PLAN BUDGET
      • YES > Budget request form is NOT needed
  • Once form is completed, please upload here. (https://app.smartsheet.com/b/form/2c3baae9c4bf4fc99451f3ea750ab02a)
  • K14 TAP Director will either follow up with additional information needed, IF needed.
  • K14 TAP Director will review for pre-approval and email RC with their recommendation.
  • Please allow 3 business days to respond to Capital Outlay Request.
  • K14 TAP Director will email LEA once it has been approved.